Excerpt from the Taylor County Board of County Commissioners' Rules of Procedure regarding the Preparation of the Suggested Agenda (Section II - Preparation of Agenda; Order of Business, Rule #12 - Preparation of Agenda)
12: Preparation of Agenda. The Clerk is responsible for the preparation of the suggested agenda. The County Administrator in conjunction with the Clerk's office shall prepare the agenda. The Chair, any Commissioner or Constitutional Officer, the County Administrator, or the County Attorney may place an item on the agenda. The Chair and County Administrator will meet to discuss each agenda.
(a) As a general practice, all supporting documentation (original plus five copies) must be provided to the County Administrator's office not later than Wednesday, 10:00 a.m., the week prior to the scheduled Commission Meeting. Item(s) may not be included on the suggested agenda if the supporting documentation is not provided by the deadline unless approved by the Chair.
(b) Presentations will normally not exceed fifteen (15) minutes in length.
(c) Agenda review is a session conducted between the Chair and the County Administrator designed for discussion of the suggested Board agenda items prior to the Commission Meeting. The Chair is the final approval authority for the suggested agenda. During a Commission meeting the suggested agenda may be approved as is or changed at the discretion of the Commission. The Commission can amend the suggested agenda over the objections of the Chair by a simple majority vote.
Please fill out this form completely and return to the Office of County Administrator for review. The deadline to receive Board Agenda requests is the Wednesday preceding the Board Meeting date NLT (Not Later Than) 10:00 am. Board meetings are normally held the first Monday and third Tuesday each month, unless otherwise specified. If supporting documentation is needed, then please supply five (5) plus any original documentation needed for signature or other action. If you have a presentation in electronic format please provide at the time of agenda request. Please direct any questions to LaWanda Pemberton, Assistant County Administrator. She can be reached by phone at (850) 838-3500, Extension 7 or by email at email@example.com
Agenda Request Form (pdf)
Agenda Request Form (word)